This is absolutely essential for all groups. Even if your group is seasonal, it is a good idea to schedule regular meetings, make sure you keep to it. There is nothing worse or more frustrating to a new member than to show up to a meeting that has been canceled. Of course, this is sometimes unavoidable. If you do have to cancel a meeting, call to notify everyone if possible.
Have an agenda
Meetings are most effective when everyone knows what is going on, have your executive board create an agenda. It can be a simple one, or an elaborate one. Style actually does not matter just as long as you have one. Include Old Business, New Business, Minutes and Roll Call. Everyone is able to keep track of what is going on and know when it will be reviewed if you follow a systematic format.
Create a sense of belonging
As with any group or team, each and every person needs to feel wanted. If a new member arrives at a meeting and does not feel welcome, he or she may not return. Be sure to contact all members regularly, and most of all, be a friend to them. By doing this, each and every person feels a sense of belonging and will ultimately contribute to the team.
Do what you say, say what you do
A good member always follows through; calling an agent, attending an event or sending a thank you note. Please do what you say you will do. If you are unable to attend an event, call someone. Also, inform others about the good things your group is doing. Be proud, not quiet.
Recruit new members
This is a must for any group because people come and go. If your roommate or best friend is not involved in your group, ask them to attend a meeting. There are lots of people who just want to be asked, so take a chance. The worst thing that could happen is that the answer will be no.